Hiring a Team for Your Multi-VA Business

When growing a team, the first thing to think about is what you will delegate. Determining this is probably going to be your first challenge. You’ll need to sit down and figure out what is going to be the easiest stuff to send to an assistant so that you don’t spend a lot of time managing it or having to review all work that was completed.

The first thing to do is to think about your clients and whose work is the easiest for you to delegate. What I have found in the past is it is good to begin with the recurring tasks. Those which you need to manage or do every day, week or month for your clients which you can easily put an assistant on. This will help you to focus on the larger aspects of projects and not the menial, recurring tasks that need to be done.

Another thing that is helpful in deciding what to delegate is to look at the things you are doing for clients or in your own business which are things you don’t like to do. By ridding yourself of the things you dislike doing in your business, you will then make room for the things you do like to do which will make you appear even more valuable to your clients. If you are only doing that which you love, you will naturally be better at it which means your results will be better and your clients happier.

Once you’ve made a list of the things you know you would like to delegate, its then time to make up a list of the skills you will need someone to have to complete those tasks. Think about all aspects of the task and the software or specific programs you use to complete the tasks. Make that list and create a secondary list of personal qualities you would like that person to have.

Building a team isn’t just about outsourcing your work but also building a safety net for your business. If you are sick or you want to take vacation, you’ll need someone to cover for you. Especially as your business grows. You want to make sure this team member is reliable and trustworthy.

In order to prepare for your quest for a team, think about this aspect as well. Make a list of the things that you would need that person or persons to know should you become ill or take a vacation. When you are putting together your ideal assistant profile, make sure to include these skills and personal qualities as well. This way, you’ll be sure to find the absolute best person for your business.

Once you’ve done all of the things below, you should be well on your way to creating an ideal team member profile. This process shouldn’t be taken lightly and a lot of thought should be given to the type of person that you need inside of your business.

The next part of all of this is determining the financial side of things. Figure out the price range you need to look for someone in. Make sure that for every hour they are working, you are making a profit. It does not make sense to bring someone on at $40/hour if you bill $45/hour. You won’t make very much. Instead, look for someone (if you can) at about ½ your rate so that you earn ½ of what you normally would for every hour they work.

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